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MICE & Event
Transportation
Management and
Logistics

Create positive feelings about your event
A proud member of:
24/7 event team
Looking for a 24/7 event team able to provide fast responses and establish efficient communication?
Limos4’s specialized in-house reps are at hand via email, phone, live website chat and WhatsApp to assist you before, during and after the event.
Coordinator
Need an on-site English-speaking coordinator to get you through the event with fewer worries?
Upon your request, we will arrange an on-site coordination service to be available around the clock at a location anywhere in the world.

Large group

Looking for a provider that can accommodate even your largest group of attendees?

From sedans to coaches, we can cover any number of passengers wherever the event and complementary activities are taking place.
AS SEEN IN

We make your guests feel welcomed and appreciated and keep their day and evening plans moving timely. The magic formula lies in our elaborate office and on-site preparations, SPOC person as well as Plan B resources for any unforeseen scenario.

 

Entrusting Limos4 with MICE & event transportation management and logistics means smooth undertaking of any event, whether it’s a small company gathering or a large-scale trade show.

To make everything run smoothly and flawlessly, not only do we provide expert scheduling and apply successful management strategies, but also are ready for any unexpected changes and disruptions.

 

Whether your clients are trying to sell a new product or service, or raising capital for their business, you can expect a perfect example of a roadshow car service from us, in almost any corner of the world.

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Our ways to
guarantee
absolute
excellence

I
Office & on-site preparations

II

SPOC

III

Plan B resources
0 +
countries
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cities
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airports
0
vehicles
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events annually
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guests served
per event day

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Event transportation
services
fully covered

Event types

Verified experience with events

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The fleet fitting
all event ground
transportation
needs

Our vehicle offerings
Business
Class
Limos4 - Business Class
First
Class
Green
Class
Business
Van/SUV
Minibus
 
Limos4 - Minibus
Coach
Bus
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Some of
the testimonial love
you keep
showing us

Francesca Binefa
RT Marketing Ltd

"I just wanted to extend my thanks for the service you offered and the transfers you delivered. I have to say transfers are a pretty stressful thing in the event industry to co-ordinate; if for any reason a transfer is forgotten about or late, it can have a severe effect on the event and timings and so often it goes wrong.

With you however I didn't have to worry, your cars were always to schedule, you kept track of flight times etc. to make sure they were running on time, you sent drivers details ahead of schedule so I could share them with passengers ahead of time, you offer a top notch service, the best transfer company I have come across these last 8 years that I've worked in the event industry and I most certainly will be using you again."
Marina Vila Sayos
KLZ Events

"We always had a very great and comfy experience with Limos4. We worked with them in France, USA, Spain, UK and Belgium managing transfers for our clients.

If anytime we had any problem, they were always on the phone trying to help us as fast as possible at any time (including midnight).

We trust them, their service, cars and drivers.
Thank you! "
Karin Susanne Fink
Managing Director, S.T.A.R.S. Incentives and more GmbH & Co. KG

"Energius/Limos4 is a company we could highly recommend and it is a pleasure working with them. The employees are very competent, friendly, reliable, customer and solution-oriented and highly flexible in handling changes or new requirements.

S.T.A.R.S. worked with Limos4 at various very complex events and we have always been very satisfied with the cooperation. We would like to thank Energius/Limos4 for the always excellent support and would re-commission Energius/Limos4 at any time. "
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Your global
one-stop shop
for MICE & event
transportation

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cities
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airports
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cruise ports
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This is how
we maintain
the same
service level
worldwide

We have a unique process implemented to select our suppliers in every city

Limos4 has developed and implemented a unique Quality Assurance process to establish and maintain its supplier network worldwide.

The Quality Assurance process is a standard operating procedure that describes the steps taken to locate, select, control, evaluate our suppliers across the globe. The process lasts at least 12 months, and some phases last indefinitely.

The goal of this process is to:

Our specialized supplier relations team, led by an Affiliate Manager, determines and finally onboards a potential supplier through the Quality Assurance process in 5 phases:

I

Vetting phase

Numerous actions are made to obtain the highest-level mandatory requirements from the potential supplier, such as business registration certificates, general liability and vehicle insurances, solvency, the drivers’ criminal and driving records, their appearance and manners, level of English.

II

On-boarding phase

The phase consists of actions taken to impose and incorporate the highest standards of our industry into the business of potential suppliers. The synchronization and unification are reached by intensive negotiations with the potential supplier and, eventually by signing the contract between two parties.

III

Auditing phase

This phase is actually a “trial” period, during which our specialized supplier relations team conducts numerous on-site checkings, usually invisible to the supplier, such as frequent “ghost rides”. Thus, we have a comprehensive insight into the supplier´s quality of performance. The auditing process lasts at least 3 months and it is a decisive milestone for further collaboration.

IV
Evaluating phase
The supplier`s responsiveness, compliance, flexibility, complaints and drivers` performance are monitored by recurrent quality control audits. All these categories are rated separately to form the final score which qualifies the supplier for further deployment or not. Thus, we ensure the highest quality of service is constantly delivered and performed without any quality decrease. This phase lasts indefinitely.
V
Extension phase
This phase consists of the actions intended to improve already established quality of service and bring more value to the business, through our technological innovations, customer-orientated approach implementation and counseling about new trends and challenges in our industry.
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Get an insight
into some of the
most common
MICE & event
transportation
questions

The sooner, the better. Event transportation is the most complex aspect of ground transportation, and timely preparations are crucial for successful execution. Therefore, we expect the service details at least one week before the start of the event. There are huge events that affect general availability, so we kindly advise early actions when organizing events.

All our chauffeurs have undergone the necessary training and possess valid licenses required to provide the chauffeur service. We also conduct the Quality Assurance Program to ensure that our chauffeurs meet our stringent standards and requirements. It includes reliability, safety, professional appearance, language skills and kindness. Our chauffeurs speak English as well as the official language of the country where they provide services.

Yes, we can provide the details 10 working days before the service. However, all users of Limos4 service must not process any personal data of Limos4’s chauffeurs for any purpose other than service execution purpose. The users must take all technical and organizational security measures to protect the personal data provided by Limos4. The users are not entitled to use the chauffeurs’ data for any marketing purpose and they agree and accept that the privacy policy rules are valid and binding for an indefinite period of time.

If preferred, we would assign the same driver for the whole trip. The exceptions would be made only if the driver has already been assigned another job in the meantime, is on an annual leave or has health issues.

Yes, the driver will wait for the passengers as long as needed. However, after the grace waiting time, every starting hour of additional waiting time will be charged at the rate of hourly service for the assigned vehicle.

Our office staff and chauffeurs attentively monitor the flights. Furthermore, we make appropriate adaptations to provide services in accordance with the new circumstances or to eliminate any costs or inconveniences caused by sudden changes.

We can provide every booking reservation separately but also a list of the bookings, if preferred. We actively use manifest forms as an efficient way of exchanging information with event planner due to numerous modifications before and during the event.

As the details of the service constantly change, even during the event, we always keep solid track of all changes and gladly share them, either per manifest or comprehensive reports at any moment.

Yes. According to your needs, we provide detailed reports that present the service chronologically.

Due to the larger number of bookings, we are eager to negotiate a more flexible cancellation policy.

We gladly accept change, but despite all our efforts, Limos4 sometimes cannot guarantee short-term changes. Any modification, additional stops or service that differs from the originally booked service may result in additional costs. Generally, the lead time is 60 minutes, but it can vary from city to city and depends on the availability caused by the season or any current events in a particular city.

Generally, the on-site coordination service is organized by Limos4 but the expenses are fully covered by the event/project organizer. If preferred, the coordinator’s accommodation, food, trip, etc. can be organized by the event/project organizer as well.

Yes, and in such cases we highly recommend that our on-site coordinator(s) are accommodated at the same or close location to your onsite event/project organizer for efficient and close communication.

In general, all major credit cards are accepted for payment (Visa, Mastercard, American Express), and bank transfer as a payment method is also possible. We only do not accept cash payment. However, to support you better, the payment options can be discussed and defined by the event ground transportation service agreement between your company and a Limos4 event manager.

The final report on additional costs would be presented not later than 5 workdays after the last service along with the payment link or invoice.

Discounts or complimentary transfers basically depend on the volume of service and can be negotiated with a Limos4 representative and strictly defined by the event ground transportation service agreement.

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Getting started
with Limos4

A step-by-step guide to

your successful event transportation service

 

Meeting with our
Event Specialist

We want to hear everything about the event you are managing/coordinating.
 

Solution creation
& proposal

Tailor-made offer that addresses your needs fully.
 

Project planning
 

Route engineering, vehicles utilization planning, plan B creation, etc.
 

Contract
 

Single (one-time) agreement is there to ensure everything we talked about is fulfilled.

Manifest
processing

Your data sheet is automatically uploaded in our system and transformed into live bookings.

Execution
 

24/7 event team, on-site coordinator, etc.
 

Reports
& billing

Final reporting and cost reconciliation round up a successful story.
 

Our precautionary measures against COVID-19

Due to increased concerns for safety brought on by the COVID-19 virus, Limos4 has implemented additional sanitary measures and rigorous protocols to ensure the utmost safety for you. Also, we are currently paying particular attention to ensuring that the measures are effective, while working hard to provide you with the highest quality of service. Limos4 is closely monitoring the information shared by the World Health Organisation (WHO) to comply with the best-practice guidelines.

A proud member of: